ICDL Module 3

Table of Contents

1. Using the Application

First Steps with Word Processing

Open (and close) a word processing application

Open one, several documents

Open multiple documents

Create a new document (based on default, other available template)

Save a document to a location on a drive

Save a document under another name

Save a document in another file type such as: text file, Rich Text Format, HTML, template, software specific file extension, version number

Switch between open documents

Use available Help functions

Close a document

Adjust Settings

Change between page view modes

Use magnification/zoom tools

Display, hide built-in toolbars

Display, hide non-printing characters

Modify basic options/preferences in the application: user name, default directory / folder to open, save documents

2. Main Operations

Insert Data

Insert text

Paragraphs

Deleting text

Using the keyboard to navigate around a document

Insert special characters, symbols

Select Data

Select character, word, line, sentence, paragraph, entire body text

Edit Data

Edit content by inserting new characters, words within existing text, over-typing to replace existing text

Use the undo, redo command

Duplicate, Move, Delete

Duplicate text within a document, between open documents

Move text within a document, between open documents

Delete text

Search and Replace

Use the search command for a specific word, phrase

Use a simple replace command for a specific word, phrase

3. Formatting

Text Formatting

Change text appearance: font sizes, font types

Apply text formatting such as: bold, italic, underline

Apply subscript, superscript to text

Apply case changes to text

Apply different colours to text

Copy formatting from a piece of text to another piece of text

Apply an existing style to a word, a line, a paragraph

Paragraph styles

Use automatic hyphenation

Apply hyphenation using styles: Modify the style

Apply the style

Apply styles using the object bar

Paragraph Formatting

Insert, remove paragraph marks

Insert a paragraph mark

Remove paragraph marks

Insert, remove soft carriage return (line break) marks

Align text left, centre, right, justified

Set paragraph alignment

Set alignment in styles

Indent paragraphs: left, right, first line, hanging

Apply single, double line spacing within paragraphs

Apply spacing above, below paragraphs

Set, remove and use tabs: left, centre, right, decimal

Apply bullets, numbers to a single level list. Remove bullets, numbers from a single level list

Bullet an existing list: Quick method

Bullet an existing list using Format

Bullet a list using the Stylist

Create a new bullet list

Turn bullets off

Create a numbered list: Quick method

Number a list: Format method

Number a list using the Stylist

Create a numbered list

Change between the style of bullets, numbers in a single level list from built-in standard options

Add a top and bottom border, box border and shading to a paragraph

Document Formatting

Change paper size

Change orientation and paper size of current page layout

Change the page orientation and paper size in a style

Change margins of entire document, top, bottom, left, right

Insert, delete a page break in a document

Add, modify text in Headers, Footers

Add fields in Headers, Footers: date, page number information, file location

Apply automatic page numbering to a document

4. Objects

Tables

Create a table ready for text insertion

Insert, edit data in a table

Select rows, columns, cells, entire table

Insert, delete, rows and columns

Modify column width, row height

Modify cell border width, style, colour

Set the border of individual cells or blocks of cells

Add shading to cells

Put a shadow on the table

Some other important table functions

Pictures, Images, Charts

Insert a picture, an image, a chart into a document

Select a picture, image, chart in a document

Duplicate a picture, image, chart within a document, between open documents

Move a picture, image, chart within a document, to another document

Resize a picture, image, chart

Delete a picture, image, chart

5. Mail Merge

Concept and Practice

Template document

Data source

Merging

Open, prepare a main document for a mail merge by inserting data fields

Open, prepare a mailing list, other data file, for use in a mail merge

Merge a mailing list with a letter, label document

Output to printer

Output to file

6. Prepare Outputs

Preparation

Understand the importance of proofing your document such as: checking the layout, presentation (margins, appropriate font sizes and formats) and spelling

Spell-check a document and make changes such as correcting spelling errors, deleting repeated words

Check spelling as you type

Check spelling of document

Spellcheck selected text or a single word

Thesaurus

Add words to a built-in custom dictionary

Preview a document

Printing

Choose print output options such as: entire document, specific pages, number of copies

Print a document from an installed printer using defined options, default settings